types of facility management services

Given the market’s evolution and increased demand, facility management services are becoming more integrated with multi-disciplinary activities. This integration is crucial for meeting requirements and addressing issues to establish a welcoming and comfortable working environment.

Moreover, facility management services encompass a broad spectrum, primarily categorized into two main types: soft and hard facilities management. In this blog, we aim to elucidate the various types of facility management services and explore how they can be effectively implemented through facility maintenance management software.

what are the types of facility management services

Facility management services are a comprehensive set of disciplines aimed at ensuring the functionality, comfort, safety, and efficiency of buildings, grounds, infrastructure, and real estate. This is achieved by integrating people, place, process, and technology. Some key facility management services include:

1. Operations Management: Overseeing the day-to-day operations to ensure smooth functioning of facilities.
2. Maintenance Management: Implementing maintenance schedules and procedures to uphold the condition and reliability of assets.
3. Hospitality Management: Focusing on creating a positive and comfortable environment for occupants and visitors.
4. Communications Management: Handling communication systems and networks to facilitate effective information flow.
5. Environment Management: Managing aspects related to the environment, sustainability, and energy efficiency.
6. Project Management: Planning and executing projects to enhance or modify facilities.
7. Real Estate Management: Handling the strategic and operational aspects of real estate assets.
8. Property Management: Overseeing the day-to-day operations of properties, including leasing and tenant management.

Hard Facilities Management

These services collectively contribute to the overall well-being and optimal performance of the facilities, ensuring they align with organizational goals and provide a conducive environment for occupants.

In essence, facilities management is divided into two primary areas: Hard Facilities Management (Hard FM) and Soft Facilities Management (Soft FM). Hard FM focuses on the management and maintenance of the physical aspects of a building, playing a crucial role in ensuring safety and employee well-being. Here are some examples of hard facilities management services:

1. Heating, Cooling, and Ventilation (HVAC): Regulating temperature and air quality within the building.
2. Lighting: Managing and maintaining the lighting systems for optimal visibility and safety.
3. Drainage: Ensuring proper functioning and maintenance of drainage systems.
4. Electrical: Managing electrical systems, wiring, and equipment to guarantee a safe and reliable power supply.
5. Mechanical: Overseeing mechanical systems and equipment to ensure functionality.
6. Air Conditioning: Maintaining and managing air conditioning systems for climate control.
7. Gas and Plumbing: Managing gas and plumbing systems to ensure safety and functionality.
8. Lifts and Conveyors: Overseeing the operation and maintenance of lifts and conveyor systems.
9. Fire Safety Systems: Implementing and managing systems for fire detection and suppression.
10. Building Maintenance: Conducting regular maintenance and repairs to preserve the overall condition of the building.

Hard FM services are vital for the physical integrity and safety of the building infrastructure, making them a legal requirement and a fundamental aspect of effective facilities management.

Soft Facilities Management (Soft FM) focuses on services that directly impact the well-being, efficiency, and comfort of employees within a workplace. Unlike Hard FM, which is machine-intensive and concentrates on physical assets, Soft FM is more people-centric. These services contribute to creating a better and more enjoyable working environment. Here are examples of soft facilities management services:

1. Cleaning Services: Regular cleaning and maintenance of office spaces, common areas, and facilities.
2. Security Services: Implementing security measures and surveillance to ensure a safe working environment.
3. Catering and Vending: Managing on-site food services, including cafeterias and vending machines.
4. Reception and Front-of-House Services: Welcoming visitors, managing reception areas, and providing administrative support.
5. Workspace Design and Planning: Creating ergonomic and efficient office layouts to enhance productivity and comfort.
6. Pest Control: Implementing measures to control and prevent pest infestations within the facility.
7. Landscaping and Grounds Maintenance: Maintaining outdoor spaces, lawns, and landscaping for a pleasant environment.
8. Waste Management: Handling the proper disposal and recycling of waste materials.
9. Mail and Courier Services: Managing incoming and outgoing mail and courier services.
10. Employee Well-being Programs: Implementing initiatives that promote employee health, well-being, and work-life balance.

Soft Facilities Management

Soft FM services are discretionary and are chosen based on the specific needs and preferences of the organization and its employees. These services contribute to creating a positive workplace culture and enhancing the overall employee experience.

To help you identify the essential type of services for your business, consider the following factors when choosing a facility management service:

1. Assessment of Needs: Conduct a thorough assessment of your organization’s needs, taking into account the nature of your business, the size of your facilities, and the preferences of your employees and clients.
2. Regulatory Compliance: Ensure that the chosen facility management services adhere to industry regulations, health and safety guidelines, and any other relevant legal requirements.
3. Budget Considerations: Evaluate the cost of both hard and soft services in relation to your budget constraints. Prioritize services that align with your business goals and financial capacity.
4. Flexibility: Soft FM services, being continuously updated, should be flexible enough to adapt to changing business requirements. Ensure that the chosen facility management provider can adjust their services accordingly.
5. Experience and Reputation: Choose a facility management service with a proven track record and positive reputation in the industry. Check references and reviews to gauge their performance.
6. Technology Integration: In today’s digital age, consider facility management services that leverage technology to enhance efficiency and provide real-time monitoring and reporting.
7. Customization: Opt for a provider that offers customizable service packages to meet the specific needs of your business. This ensures that you receive services tailored to your unique requirements.
8. Communication and Collaboration: Choose a facility management service that values communication and collaboration. Effective communication is crucial for addressing issues promptly and maintaining a smooth workflow.

By carefully considering these factors, you can choose a facility management service that not only meets the basic requirements of your business but also aligns with your long-term goals and contributes to a positive and productive work environment.